Fillclass is your AI-powered operations team. Handles leads, bookings, payments and parent communication 24/7 — so you can take on more students without hiring more staff.
Free during beta · No credit card required · Cancel anytime
If you're honest, your school runs on you. The follow-ups, the schedules, the parent messages, the late-night enrolment requests. It never stops.
62% of parents message outside business hours. By the time you reply, they've already booked somewhere else.
"I lose at least 3–4 new families every month just because I can't reply fast enough."
Families quietly stop showing up. No one tells them what's happening in class. They don't feel connected — so they leave.
"We had great classes but terrible communication. Retention was our silent killer."
They miss late-night messages, forget your cancellation policy, go on holiday and call in sick. You pay €1,500–2,500/mo for a human bottleneck you can't rely on 24/7.
"I was paying €22,000 a year for someone who still let leads slip through every weekend."
Chasing payments, checking who paid, sending reminders manually — it takes hours every month that you'll never get back.
"I spent more time on invoices than on curriculum. Something had to change."
In Fillclass, your schedule and your CRM are the same thing. Add a class — it appears on your website and your AI agent knows about it instantly. No copy-paste, no sync, no manual updates.
Classes, teachers, group sizes, prices. Set it up once in 10 minutes. Update anytime — changes go live instantly across your website and AI agent.
Parents see real-time availability. When a group fills up — the button automatically switches to "Join waitlist". No manual updates ever needed.
Parent asks "do you have space Wednesday 5pm?" — AI checks your live schedule and answers in seconds. Spot opens up — AI notifies the waitlist automatically.
Left: your live schedule with real-time availability. Right: AI agent answering a parent enquiry using your schedule data — and booking the spot instantly.
Fillclass is not another CRM with buttons and settings. It's a conversational AI that knows your school — and runs it for you, end-to-end.
Replies to every enquiry in under 30 seconds on WhatsApp and Instagram. Qualifies the lead, answers questions, books the trial and sends the payment link — all without you lifting a finger.
↑ 3× enrolment conversionBefore each class, the teacher gets an AI brief on every child. After class, they record a 10-second voice note — Fillclass turns it into a personalised parent report sent via WhatsApp automatically.
↑ retention from day 1Stripe auto-charges by subscription schedule. AI chases overdue payments with personalised messages. Card fails? Owner and parent are notified instantly — not a month later.
↓ manual billing to zero"How is May going?" — Fillclass answers in plain English. Photo a receipt and it's auto-categorised. Ask for a cash flow forecast and you get one. No spreadsheets. No accountant needed.
full financial claritySee it in action — owner conversation
Every teacher gets their own AI assistant — briefings before class, voice notes after, automatic parent reports and transparent pay tracking. All in WhatsApp they already use.
One platform. One price. Every tool you need to run and grow your after-school centre.
Other tools give you more software to manage. Fillclass replaces your admin — and gives you back your time.
| Feature | Jackrabbit / iClassPro | DSOA Studio Sync | Fillclass AI |
|---|---|---|---|
| AI agent replies to leads 24/7 | ✕ | ✕ | ✓ |
| Auto parent report after every class | ✕ | ✕ | ✓ |
| Stripe autopilot billing + AI reminders | Manual | ✕ | ✓ |
| P&L and cash flow in plain English | ✕ | ✕ | ✓ |
| Teacher briefing before each class | ✕ | ✕ | ✓ |
| No dashboards to learn | ✕ | ✕ | ✓ |
| Setup time | Days / weeks | 2 months (done for you) | Minutes |
| Monthly cost | $49–$200+ | $350 + $999 setup | Early access pricing → |
"I used to spend Sunday evenings chasing payments and answering WhatsApp messages. Now I actually have a weekend. The AI handles everything I used to dread."
"Three trial sign-ups came in at 11pm last night. By morning, two had already paid. I didn't do a single thing. That has never happened before."
"Parents keep telling me how much they appreciate the updates after class. They feel more connected. Our retention this term is the best we've ever had."
Join the waitlist. Be first to access Fillclass AI when we launch.
Early members get lifetime founder pricing.
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